Privacy Policy
Last modified: 7 April 2021
Tobacco Free Portfolios (“Tobacco Free Portfolios“) is committed to protecting the privacy of our users and the personal information you may share with Tobacco Free Portfolios or that Tobacco Free Portfolios holds. Tobacco Free Portfolios values our user’s trust and recognizes that maintaining this trust requires the charity to be transparent and accountable to our supporters and the public at all times. This Privacy Policy (the “Policy“) describes the information collected about our users and Tobacco Free Portfolios’ practices for using, maintaining, protecting, and disclosing that information.
- Information Collected and Maintained. Tobacco Free Portfolios collects and maintains personal information that you, our users, provide to us when you:
- Contact us by phone, mail, or email, in person, or via our website.
- Register for an event.
- Make a contribution, either on our website, at a special event, over the phone, or by mailing in a check.
- Navigate through our website.
From time to time, we may collect personal information from you in ways not described above, subject to your express approval.
- Types of Information. Tobacco Free Portfolios collects and maintains the following types of information about our users:
- Personal information, including:
- Contact information, such as name, address, email, and telephone number.
- Giving information, including types and amounts of donations and credit card information. We utilize secure transaction methods when collecting credit card information over the internet. Tobacco Free Portfolios does not disclose credit card account information provided by our donors, except for the proper processing of donations.
- Information on events attended and publications received.
- Any other information provided by the donor to Tobacco Free Portfolios, such as public comments or posts on Tobacco Free Portfolios’ website.
- Non-personal information that does not personally identify you, including information that is anonymized, aggregated, or publicly available when not combined with non-publicly available information about you.
- Information collected through cookies. There are different kinds of cookies.
- “Required cookies” enable core site functionality. These are set, regardless of your consent.
- “Functional cookies” allows us to track your experience on the website.
- Personal information, including:
- “Marketing cookies” are used by third parties to personalize marketing and including social media.
- All information about any financial and non-financial transactions between you and Tobacco Free Portfolios is considered highly confidential and we employ appropriate security measures designed to protect it. While the information is kept confidential, it may be shared with Tobacco Free Portfolios’ board members, staff, volunteers, and professionals on a need-to-know basis and in compliance with all laws, regulations, court orders, or other governmental requests.
- Use of Personal Information. Tobacco Free Portfolios collects and maintains personal information to:
- Establish a relationship and communicate with you about Tobacco Free Portfolios, including our programs, special events, and funding needs.
- Learn about our users and what matters to you.
- Process donations and event registrations and issue tax receipts.
- Comply with all laws and regulations, including reporting requirements.
- Plan future fundraising activities and events.
- Analyze giving patterns.
- Solicit feedback from you by conducting surveys.
Tobacco Free Portfolios uses industry standard safeguards to protect your personal information against the unauthorized access, use, alteration, or destruction of your personal information. Tobacco Free Portfolios will not share, sell, or exchange your personal information with any other entity for third-party fundraising or marketing purposes To opt out, you may contact Tobacco Free Portfolios as described in the “Contact Us” section below. To the extent that a third-party service provider is used to process any donations, the provider is bound by strict confidentiality rules, and your information will only be used to the extent necessary to process the donation. Please see Pay Pal’s Privacy Policy.
- Communications. Tobacco Free Portfolios will from time to time communicate with you, including by telephone, text, email, and mail, concerning Tobacco Free Portfolios’ charitable activities, events, and requests for future support. Tobacco Free Portfolios will not call or email you or send mailings to you on behalf of other organizations without your express consent. To opt out of receiving these communications, you may contact Tobacco Free Portfolios as described in the “Contact Us” section below or by clicking on the “unsubscribe” link in any email communications.
- Records Retention and Destruction. Tobacco Free Portfolios complies with all Internal Revenue Service, state, and local regulations and Tobacco Free Portfolios’ internal policies governing the retention, management, and destruction of donor information collected and maintained by Tobacco Free Portfolios.
- Accessing and Correcting Your Personal Information. You can review and request changes to the personal information that Tobacco Free Portfolios has collected about you by contacting Tobacco Free Portfolios as described in the “Contact Us” section below. However, please be aware that Tobacco Free Portfolios may not accommodate a change request that would impact record retention or other operational requirements like remembering email opt-out preferences, violate any law or legal requirement, or cause the information to be incorrect. Deleting your personal information may also require deleting your user account (if any).
- Changes to the Policy. This Policy is current as of the date stated at the top of this Policy. Tobacco Free Portfolios reserves the right to amend this Policy from time to time. You are responsible for ensuring we have an up-to-date active and deliverable email address for you, and for periodically visiting our Website and this privacy policy to check for any changes.
- Children Under the Age of 13. Tobacco Free Portfolios website is not intended for children under 13 years of age. No one under the age of 13 may provide any information on the website. Tobacco Free Portfolios does not knowingly collect personal information from children under 13. If you are under 13, do not use or provide any information on this website. If you believe Tobacco Free Portfolios might have any information from or about a child under 13, please contact Tobacco Free Portfolios as described in the “Contact Us” section below.
- Contact Us. To opt out of receiving communications from Tobacco Free Portfolios, to review the personal information that Tobacco Free Portfolios has collected about you, to opt out of the sale or sharing of the personal information, use of cookies, or to ask any other questions regarding this Policy, please contact Tobacco Free Portfolios at the below address or email, or submit your request via Tobacco Free Portfolios “Contact Us Form” on Tobacco Free Portfolios website.
Attn: Tobacco Free Portfolios Team,
Postal Address:
679 Boronia Road, Wantirna Victoria, 3152, Australia